Avoid the Most Common Appeal Letter Trap
“The letter doesn’t get to the point until the fourth paragraph,” said the development director.
Oops … she was right.
A letter’s first few sentences rank up there as one of the “Most Important Elements of an Appeal” (along with the carrier teaser and the P.S.).
If it takes several paragraphs (or pages) to get to your point, you need to revise the copy. Because by that time, you’ve lost your reader. And likely a gift.
A delayed opening is one of the easiest appeal letter traps to fall into. Fortunately, when you’re aware of this potential minefield, it’s not too hard to fix.
Recognize it. There’s a good reason the opening of a letter is called the “hook.” Those first sentences need to pull in your reader and spell out the reason you’re writing. Look at the first paragraph of your letter. Could it stand by itself to make your point?
Re-arrange your draft. Find a sentence or two that summarizes your problem and what you want the reader to do about it. Move that text to the top of the letter. Be ruthless with cut, copy, paste and delete commands.
Revise the body. Once you’ve got the big promise at the top (“with your help we can fix such-and-such”), you can go on to paint a picture about the need with statistics, offer proof that your organization is a good investment by sharing an anecdote or story, and finish with a strong push (“Ask”) at the end.
Here’s an example of an opening that gets to the point: “The at-risk children we serve need a place to go after school today in order to be safe. Will you help us with a gift right now to keep this program alive until school lets out in May?”
Bottom line: if your reader could only see the first line or two of the letter, would he know what you want him to do and why?
Make sure your answer is yes.
About the author
Kathy Widenhouse (www.kathywidenhouse.com) is a freelance development writer who specializes in producing materials for the faith-based, nonprofit market. She also provides strategic consultation to help nonprofits get their message out and get results. Kathy’s 90+ articles have appeared in more than 40 periodicals, and she has written 5 books.